This is an excellent way for third parties to work on and collaborate with documents in real time with other users, via the web browser or mobile apps. As well as the standard feature set – including check in/out, version control and publishing approval workflows – SharePoint 2013 supports the extremely powerful Office Web Apps. SharePoint offers a complete set of document management and collaboration features, that work extremely well in an Extranet scenario. Different levels of permissions can then be applied to users or groups, allowing a high level of control over what third parties can access or modify. Groups offer the most control and flexibility, and can be used to easily manage distinct sets of people with the same role e.g. SharePoint supports assigning permissions directly to users, as well as to groups. Tools such as Extradium, create standard user accounts, so once added third parties can be subjected to the same out of the box security model as any other SharePoint user. This removes the often time consuming process of getting an IT department involved, and doesn’t clutter up company user directories with temporary accounts. This powerful enterprise product allows administrators to add third parties to SharePoint using the standard end user interface.
But for Extranets, where third party users need to be added, secured and controlled in a slightly different manner, Sharepoint benefits from tools such as Extradium from RioLinx. SharePoint typically uses Active Directory integration for user access, which works well in standard Intranet scenarios. With that in mind, let’s look at eight benefits to building an Extranet with SharePoint. An Extranet needs to allow these users controlled access to appropriate functionality and content, whilst securing away the main Intranet or internal business systems. Extranets are used by third parties and partners, outside of the primary business or organisation, to collaborate on specific projects or pieces of work. Defining an Extranetįirstly, what exactly is a SharePoint Extranet? In essence an Extranet is functionally identical to an Intranet but is accessed in a different manner. In this post we will look at eight clear benefits to using SharePoint for such a purpose. The good news is SharePoint actually makes an excellent Extranet platform, with a whole host of useful features and functions. Its use as an Extranet tool isn’t quite so common, which is mainly down to some companies not fully understanding the nuances between Extranets and Intranets.
SharePoint has a long history of being put to work as an enterprise grade Intranet platform, allowing organisations of all shapes and sizes to drive employee collaboration and communication. Eight benefits of using SharePoint as an Extranet
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